TJ Partnership Fund Grant Policy and Process
Introduction: The TJ Partnership Fund (TJPF) is a nonprofit foundation dedicated to supporting Thomas Jefferson High School for Science and Technology (TJHSST) and works closely with the school administration to help further its unique mission. TJPF raises funds from current and past parents, alumni, corporations, foundations, and others who believe in the importance of the school’s role as a STEM education leader.
Eligibility and Restrictions: The TJPF grants funding requests that apply to one or more of the following mission areas: TJ’s Academic Mission and Excellence, Alumni Engagement, or K-12 STEM Outreach and Community Engagement.
The TJPF will not fund the following:
•Grants to individuals for any purpose
•Grants for political purposes
•Grants for lobbying activities
•Grants for a granting organization or for a fundraising event
Additionally, for Student Groups, the following will not be considered for funding:
•Student groups that are not a registered FCPS club or designated TJ sport. This means that all TJ Partnership Fund funding will be accessible only through the TJHSST Finance Office or, for individual sports, the Office of Student Activities in coordination with the TJHSST Finance Office.
•Student groups, programs, or projects that do not benefit the TJ community.
•Student groups or programs that deny service, membership or other involvement on the basis of race, religion, color, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, veteran, or disability status.
•Requests greater than $1,500.00. Student groups may request an exception if a compelling need and curricular tie in is articulated. Any group funded at $2,500 or above will follow the PF’s standard reimbursement model, meaning the group must submit proof of expense through the TJ Finance Office before grant funds will be released.
•Scholarships (tuition, room, board, other expenses for college/university/vocational school attendance).
•Prize funding (gift cards, giveaways, etc.). If a clear and compelling need for prize funding is articulated, exceptions to this may be considered.
•Political causes, candidates, organizations or campaigns.
The TJ Partnership Fund will be looking for requests that support TJHSST’s academic environment, contribute to a standard of excellence, and benefit balance and the school life experience.
Application Submission: To be eligible for funding in the 2021 fall semester, student groups must submit the application by Friday, November 8th at 11:59pm. To be eligible for funding in the 2022 spring semester, student groups must submit the application by Friday, March 1st at 11:59pm. Student groups can submit applications using this online portal.
Upon submission, a team of TJ Faculty, Staff and Administration will be assembled to review applications. If recommended for approval by the TJ stakeholders, the funding request will then follow the regular TJ Partnership Fund funding decision mechanism outlined in the TJ Partnership Fund Grant Policies. Meaning, the requests will be considered by the Excellence Committee and voted on by the TJPF Executive Director, TJPF Chair, and TJPF Vice Chair.
Student groups will be notified of the funding decision via e-mail.
Board Member Recusal: In accordance with the TJPF’s Conflict of Interest Policy, Board members are required to recuse themselves from a vote determining funding of any requests that impact them personally or financially.
Funding: If a group’s request is approved for funding, grant checks will be sent to the TJHSST Finance Office, and the funds will be distributed through the group’s TJHSST account. Grant checks for individual sports will be coordinated through the Office of Student Activities and the TJHSST Finance Office. Grant funds are not transferable.
Any group funded at $2,500 or above will follow the PF’s standard reimbursement model, meaning the group must submit proof of expense through the TJ Finance Office before grant funds will be released.
Reporting: Student groups that are approved for funding are expected to report the required information outlined under the Excellence section of the TJ Partnership Fund Grant Reporting Requirements by June 30th. Additionally, the TJPF requests that TJHSST student groups approved for funding agree to collaborate on at least one of the primary initiatives with the TJPF across the academic year, including but not limited to: Alumni Day, the Phonathon, the Gala, Lab Open Houses, and tjSTAR. This collaboration will include committing a minimum of two volunteers from your organization to help support these initiatives.
For additional questions, call the TJPF office at 703-750-8317 or email Tanuja Tase at firstname.lastname@example.org.