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The 2021 Fall Semester application deadline is Monday, November 8th at 11:59pm!


Before beginning the TJ Partnership Fund Student Group Grant Application, please read the TJ Partnership Fund Grant Policy and Process outlined below to fully understand the associated requirements and process steps that the TJ Partnership Fund expects all applicants to adhere to.


TJ Partnership Fund Grant Policy and Process

Introduction: The TJ Partnership Fund (TJPF) is a nonprofit foundation dedicated to supporting Thomas Jefferson High School for Science and Technology (TJHSST) and works closely with the school administration to help further its unique mission. TJPF raises funds from current and past parents, alumni, corporations, foundations, and others who believe in the importance of the school’s role as a STEM education leader.

Eligibility and Restrictions: The TJPF grants funding requests that apply to one or more of the following mission areas: TJ’s Academic Mission and Excellence, Alumni Engagement, or K-12 STEM Outreach and Community Engagement.

The TJPF will not fund the following:

•Grants to individuals for any purpose

•Grants for political purposes

•Grants for lobbying activities

•Grants for a granting organization or for a fundraising event

Additionally, for Student Groups, the following will not be considered for funding:

•Student groups that are not a registered FCPS club or designated TJ sport. This means that all TJ Partnership Fund funding will be accessible only through the TJHSST Finance Office or, for individual sports, the Office of Student Activities in coordination with the TJHSST Finance Office.

•Student groups, programs, or projects that do not benefit the TJ community.

•Student groups or programs that deny service, membership or other involvement on the basis of race, religion, color, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, veteran, or disability status.

•Requests greater than $1,500.00. Student groups may request an exception if a compelling need and curricular tie in is articulated. Any group funded at $2,500 or above will follow the PF’s standard reimbursement model, meaning the group must submit proof of expense through the TJ Finance Office before grant funds will be released.

•Scholarships (tuition, room, board, other expenses for college/university/vocational school attendance).

•Prize funding (gift cards, giveaways, etc.). If a clear and compelling need for prize funding is articulated, exceptions to this may be considered.

•Political causes, candidates, organizations or campaigns.

•Travel expenses.

The TJ Partnership Fund will be looking for requests that support TJHSST’s academic environment, contribute to a standard of excellence, and benefit balance and the school life experience.

Application Submission: To be eligible for funding in the 2021 fall semester, student groups must submit the application by Friday, November 8th at 11:59pm. To be eligible for funding in the 2022 spring semester, student groups must submit the application by Friday, March 1st at 11:59pm. Student groups can submit applications using this online portal.

Upon submission, a team of TJ Faculty, Staff and Administration will be assembled to review applications. If recommended for approval by the TJ stakeholders, the funding request will then follow the regular TJ Partnership Fund funding decision mechanism outlined in the TJ Partnership Fund Grant Policies. Meaning, the requests will be considered by the Excellence Committee and voted on by the TJPF Executive Director, TJPF Chair, and TJPF Vice Chair.

Student groups will be notified of the funding decision via e-mail.

Board Member Recusal: In accordance with the TJPF’s Conflict of Interest Policy, Board members are required to recuse themselves from a vote determining funding of any requests that impact them personally or financially.

Funding: If a group’s request is approved for funding, grant checks will be sent to the TJHSST Finance Office, and the funds will be distributed through the group’s TJHSST account. Grant checks for individual sports will be coordinated through the Office of Student Activities and the TJHSST Finance Office. Grant funds are not transferable.

Any group funded at $2,500 or above will follow the PF’s standard reimbursement model, meaning the group must submit proof of expense through the TJ Finance Office before grant funds will be released.

Reporting: Student groups that are approved for funding are expected to report the required information outlined under the Excellence section of the TJ Partnership Fund Grant Reporting Requirements by June 30th. Additionally, the TJPF requests that TJHSST student groups approved for funding agree to collaborate on at least one of the primary initiatives with the TJPF across the academic year, including but not limited to: Alumni Day, the Phonathon, the Gala, Lab Open Houses, and tjSTAR. This collaboration will include committing a minimum of two volunteers from your organization to help support these initiatives.

For additional questions, call the TJPF office at 703-750-8317 or email Tanuja Tase at ttase@tjpartnershipfund.org.

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TJ Partnership Fund Student Group Grant Application

1. Organization Information:

2. Request Information:

A sample budget template (intended to be used as a customizable starting point) can be viewed at www.tjpartnershipfund.org/about/tjpf-grant-application. ​ Please be sure to include information on: 1. Requested/expected funding from Academic Boosters 2. Membership fee per student or family 3. Minimum expected fundraising contribution per student or family 4. Funds raised through other sources ​
Max file size: 10 MB
This collaboration will include committing a minimum of two volunteers from your organization to help support these initiatives.​​​​
The data must be submitted by the end of the fiscal year (June 30th).​​​
Please keep in mind that TJPF funding expires when the funding need is meet or when the fiscal year in which the grant was approves ends (June 30th), whichever comes sooner. ​
If so, please explain why. How will this project be impacted if TJPF funding is not awarded?​​​
Max file size: 10 MB

All applicants must agree to the following contractual provisions.

I understand and agree that, in the event this grant application is approved, my organization is contractually bound to the provisions of this grant application, as well as the TJ Partnership Fund Grant Policy and Process and the TJ Partnership Fund Grant Reporting Requirements (the terms and conditions of both documents are incorporated by reference into this grant application). ​​
I agree that neither I nor my organization will use TJPF funding or seek reimbursement for expenses or activities that (a) attempt to influence legislation within the meaning of section 501(c)(3) of the Code; (b) participate or intervene in any political campaign on behalf of or in opposition to any candidate for public office; (c) induce or encourage violations of law or public policy; (d) cause any private inurement or improper private benefit to occur; or (e) take any other action inconsistent with TJPF’s 501(c)(3) status. ​​​
I represent and warrant that (a) I have the authority to submit this grant application on behalf of my organization and bind my organization to all the terms and conditions set forth herein; and (b) my organization will comply with all federal, state and municipal laws, rules, ordinances and regulations applicable to the activities funded by TJPF. ​​
I understand and agree that, in the event this grant application is approved, TJPF’s role relationship to my organization is solely that of a grantor, and that this grantor relationship does not create any relationship of agency, partnership, or joint venture between TJPF and my organization. ​​
I understand and agree, on behalf of myself and my organization, that (a) my organization assumes full responsibility for any and all risks that may arise from the activities funded by TJPF; and (b) I and my organization hereby release and forever discharge TJPF and its directors, officers, employees, contractors, and agents from any and all claims, actions, liabilities, damages, costs or expenses of any kind relating to any activities funded, in part or in whole, by TJPF. ​​
(If my organization does NOT use a TJHSST Finance Office account OR an FCPS Finance Office account) I understand and agree that my organization will indemnify, defend, and hold harmless TJPF and its directors, officers, employees, contractors, and agents from and against any and all damages, liabilities, losses, and expenses (including reasonable attorneys’ fees) arising out of any third-party claims, demands, or actions based upon or attributable to any activities funded, in part or in whole, by TJPF. ​​
I understand and agree that if TJPF determines, in its sole discretion, that my organization has failed to comply with any provision of this grant application (including the terms and conditions of any document incorporated by reference into this grant application), TJPF may, in addition to any other legal remedies it may have, withhold payment of any reimbursements and/or have all or part of the grant funding returned to TJPF. ​​
By my electronic signature below, I hereby acknowledge that I have completely read and understand the contents of this grant application. I also affirm their accuracy to my best knowledge. Additionally, I certify my ability to answer questions related to the contents of this grant application.​​​
By selecting the "Agree" button, you are signing this Application electronically. You agree your electronic signature is the legal equivalent of your manual/handwritten signature on this Application. By selecting "Agree" using any device, means or action, you consent to the legally binding terms and conditions of this Application. You further agree that your signature on this document (hereafter referred to as your "E-Signature") is as valid as if you signed the document in writing. You also agree that no certification authority or other third party verification is necessary to validate your E-Signature, and that the lack of such certification or third party verification will not in any way affect the enforceability of your E-Signature or any resulting agreement between you and the TJ Partnership Fund. You are also confirming that you are the person authorized to submit the Application on behalf of the entity and/or individual(s) listed thereon.​​
By selecting the “Agree” button, you specifically agree to receive, obtain, and/or submit any and all documents and information related to the Application electronically. These documents and information will be collectively known as "Electronic Communications," and will include, but not be limited to, any and all current and future required notices and/or disclosures concerning the Application or any grant requested or awarded. You are acknowledging that you are able to access the email address you provided and are able to retain Electronic Communications by printing and/or downloading and saving this Application and any other agreements, Electronic Communications, documents, or records that are signed using your E-Signature. You accept Electronic Communications provided via email as reasonable and proper notice for the purpose of fulfilling any and all rules and regulations, and agree that such Electronic Communications fully satisfy any requirement that communications be provided to you in writing or in a form that you may keep.​​
You have the right to withdraw your consent to receive communications from the TJ Partnership Fund via email at any time. You acknowledge that you are aware this action may delay the process of reviewing your Application. If you wish to withdraw your consent, you must contact Development Coordinator, Tanuja Tase, at ttase@tjpartnershipfund.org.​​

STUDENT GROUP LEADER SIGNATURE

TJ FACULTY SPONSOR OR HEAD COACH SIGNATURE


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