Before beginning the TJ Partnership Fund Mission-Based Grant Application, please read the TJ Partnership Fund Grant Policy and Process outlined below to fully understand the associate requirements and process steps that the TJ Partnership Fund expects all applicants to adhere to.


TJ Partnership Fund Grant Policy and Process

Introduction: The TJ Partnership Fund (TJPF) is a nonprofit foundation dedicated to supporting Thomas Jefferson High School for Science and Technology (TJHSST) and works closely with the school administration to help further its unique mission. TJPF raises funds from current and past parents, alumni, corporations, foundations, and others who believe in the importance of the school’s role as a STEM education leader.

Eligibility and Restrictions: The TJPF grants funding requests that apply to one or more of the following mission areas: TJ’s Academic Mission and Excellence, Alumni Engagement, or K-12 STEM Outreach and Community Engagement.

To be considered eligible for funding, your organization must be certified as tax-exempt under Section 501(c)(3) of the U.S Internal Revenue Code (FCPS schools and Booster groups generally qualify), and you must provide a copy of the IRS letter approving your organization’s tax-exempt status. TJPF may additionally grant eligibility to student or alumni groups from time to time in TJPF’s discretion.

The TJPF will not fund the following:

•Grants to individuals for any purpose

•Grants for political purposes

•Grants for lobbying activities

•Grants for a granting organization or for a fundraising event

Application: The TJPF has a specific grant application for all TJHSST school organizations (e.g., PTSA and Booster Groups) and TJHSST student groups to use. If your organization is not a TJHSST school organization or TJHSST student group, then your organization must use the TJPF Mission-Based application.

If using the Mission-Based application, please note that you will need to select the mission that fits closest with the purpose for your request in Question 2. The mission selected dictates the questions that you are required to answer in the application.

If you are not sure what mission area to select in Question 2, please use the following guidelines:

If your request relates to TJHSST curriculum, facilities, students, or faculty as it pertains to TJHSST’s academic mission, select option one, TJ’s Academic Mission and Excellence.

If your request relates to the TJHSST alumni community or alumni engagement, select option two, Alumni Engagement.

If your request relates to STEM education in the community, meaning underprivileged or underrepresented students in STEM, select option three, K-12 STEM Outreach and Community Engagement.

Excellence mission requests and STEM Outreach mission requests that involve FCPS facilities or personnel will be reviewed and approved by all required stakeholders, including the TJHSST Assistant Principal, TJHSST Finance Tech, and TJHSST Principal. Proof of approval will be obtained by the TJPF, after the grant application has been received in its entirety.

Application Submission: The TJPF will collect Mission-Based grant applications and school organization grant applications on a rolling basis. The TJPF will collect student group applications once a semester. The deadline is specified on the student group grant application. All applications must be complete and submitted via this online portal.

Timeline and Funding Decision Process: The funding process will be determined by the request amount, defined by a $10,000 threshold.

Grants less than $10,000 will be considered by the related TJPF mission committee and voted on by the TJPF Executive Director, TJPF Board Chair, and TJPF Vice Chair.

Grants equal to or greater than $10,000 will be considered by the whole Board at the next possible TJPF Board meeting. 2020-2021 TJPF Board Meetings are scheduled for: TBD. To be eligible for review in a given month, grants equal to or greater than $10,000 must be received in final form at least 30 days before that month’s Board meeting.

If the grant applicant is a non-TJ FCPS entity or school and the grant request is over $5,000, it must be reviewed and approved by the FCPS school’s principal as well as the FCPS grants office.

Board Member Recusal: In accordance with the TJPF’s Conflict of Interest Policy, Board members are required to recuse themselves from a vote determining funding of any requests that impact them personally or financially.

Funding: The TJPF operates under a reimbursement model only. If a TJ entity, the requestor must use a TJHSST Finance Office account. If the requestor is a non-TJ entity but has an FCPS Finance Office account, the requestor must use that account.

In the case that the TJPF has approved funds for a requestor with a TJHSST or FCPS Finance Office account, the TJPF will distribute funds through the TJHSST or FCPS Finance Office and operate on a reimbursement model. The reimbursement model requires the requestor to spend money out of the TJHSST or FCPS Finance Office. The TJHSST or FCPS Finance Office must then submit proof of expense. The TJPF will authorize the final release of grant funds once the proof of expense is submitted and reviewed. All receipts must be submitted for reimbursement by the end of each fiscal year, June 30th. The requestors that use this method must adhere to FCPS procurement procedures and timeline policies.

In the case that the TJPF has approved funds for a requestor without a TJHSST or FCPS Finance Office account, the requestor must use its own funds, which will be reimbursed by the TJPF upon submission of receipts. Upon approval of grant funding, the requestor must also provide to the TFPF the following:

1.Proof of insurance coverage (a comprehensive general liability policy is required, including coverage for personal injury and property damage, in an amount not less than $500,000 combined single limit per occurrence and $1,000,000 in aggregate, and TJPF must be added to the policy as “additional insured"); and

2.A completed and signed Form W-9.

The requestor must submit proof of expense before grant funds will be released. The TJPF will authorize the final release of grant funds once the proof of expense is submitted and reviewed. All receipts must be submitted for reimbursement by the end of each fiscal year, June 30th.

All TJPF funding expires when the funding need is met or when the fiscal year in which the grant was approved ends, whichever comes sooner. In the cases where funding needs to bridge across two fiscal years, funding deadline decisions will be made on a request by request basis.

Reporting: The TJPF relies on data to accurately measure and communicate our impact through program services. This is required both by the independent auditing firm that reviews the TJPF financials on an annual basis and by donors that contribute. Thereby, it is our policy that the grant recipient reports the required data based on mission type by the end of the fiscal year, June 30th. In the cases where the program bridges across two fiscal years, data submission deadline decisions will be made on a request by request basis. The required data is outlined in the TJ Partnership Fund Grant Reporting Requirements document. Please note that TJHSST school organizations and TJHSST student groups have an additional reporting requirement, which is outlined in the group-specific application.

For additional questions, call the TJPF office at 703-750-8317 or email Miriam Lamoreaux at mlamoreaux@fcps.edu.

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TJ Partnership Fund Mission-Based Grant Application

1.Applicant Information:
Please attach the IRS letter approving the applicant's tax-exempt status. If operating through an FCPS Finance Office, IRS letter is not required. ​​​​
Max file size: 10 MB

2. Request Information:

If your request relates to TJHSST curriculum, facilities, students, or faculty as it pertains to TJHSST’s academic mission, select option one, TJ’s Academic Mission and Excellence. - If your request relates to the TJHSST alumni community or alumni engagement, select option two, Alumni Engagement. - If your request relates to STEM education in the community, meaning underprivileged or underrepresented students in STEM, select option three, K-12 STEM Outreach and Community Engagement.​​
Max file size: 10 MB
Does your organization agree to use the TJHSST Finance Office account for fund disbursement, which requires the organization to spend all funds out of the TJHSST Finance Office (not the TJPF) and adhere to all FCPS procurement procedures and timeline policies? ​​​​​​
Does your organization have an account with an FCPS Finance Office that is not TJHSST?​​​​
Does your organization agree to use the FCPS-affiliated Finance Office account for fund disbursement, which requires the organization to spend all funds out of the FCPS Finance Office (not the TJPF) and adhere to all FCPS procurement procedures and timeline policies? ​​
Does your organization agree to: (a) spend money up front; (b) provide a completed and signed Form W-9; and (c) provide proof of insurance coverage (a comprehensive general liability policy is required, including coverage for personal injury and property damage, in an amount not less than $500,000 combined single limit per occurrence and $1,000,000 in aggregate, and TJPF must be added to the policy as “additional insured")?​​​​
The data must be submitted by the end of the fiscal year (June 30th).​​​
Please keep in mind that TJPF funding expires when the funding need is meet or when the fiscal year in which the grant was approves ends (June 30th), whichever comes sooner. ​
TJ's Academic Mission and Excellence
Please describe. If this funding request is not instructional in nature, please describe how students will benefit in unique ways. ​​
If funds are not available for this request, how will teaching, learning, and/or the student experience at TJ be negatively impacted? How will this project be impacted if TJPF funds are not awarded?​​
Alumni Engagement
If funds are not available for this request, how will the TJ community be negatively impacted? How will this project be impacted if TJPF funds are not awarded?​

K-12 STEM Outreach and Community Engagement

Has the request been reviewed and approved by the FCPS school's principal?​
Has the FCPS Grants Office reviewed and approved the request?​
If funds are not available for this request, how will K-12 STEM Outreach in our community be negatively impacted? How will this project be impacted if TJPF funds are not awarded?​
Max file size: 10 MB

All applicants must agree to the following contractual provisions.

I understand and agree that, in the event this grant application is approved, my organization is contractually bound to the provisions of this grant application, as well as the TJ Partnership Fund Grant Policy and Process and the TJ Partnership Fund Grant Reporting Requirements (the terms and conditions of both documents are incorporated by reference into this grant application). ​​
I agree that neither I nor my organization will use TJPF funding or seek reimbursement for expenses or activities that (a) attempt to influence legislation within the meaning of section 501(c)(3) of the Code; (b) participate or intervene in any political campaign on behalf of or in opposition to any candidate for public office; (c) induce or encourage violations of law or public policy; (d) cause any private inurement or improper private benefit to occur; or (e) take any other action inconsistent with TJPF’s 501(c)(3) status. ​​​​
I represent and warrant that (a) I have the authority to submit this grant application on behalf of my organization and bind my organization to all the terms and conditions set forth herein; and (b) my organization will comply with all federal, state and municipal laws, rules, ordinances and regulations applicable to the activities funded by TJPF. ​​​
I understand and agree that, in the event this grant application is approved, TJPF’s role relationship to my organization is solely that of a grantor, and that this grantor relationship does not create any relationship of agency, partnership, or joint venture between TJPF and my organization. ​​
I understand and agree, on behalf of myself and my organization, that (a) my organization assumes full responsibility for any and all risks that may arise from the activities funded by TJPF; and (b) I and my organization hereby release and forever discharge TJPF and its directors, officers, employees, contractors, and agents from any and all claims, actions, liabilities, damages, costs or expenses of any kind relating to any activities funded, in part or in whole, by TJPF. ​​
(If my organization does NOT use a TJHSST Finance Office account OR an FCPS Finance Office account) I understand and agree that my organization will indemnify, defend, and hold harmless TJPF and its directors, officers, employees, contractors, and agents from and against any and all damages, liabilities, losses, and expenses (including reasonable attorneys’ fees) arising out of any third-party claims, demands, or actions based upon or attributable to any activities funded, in part or in whole, by TJPF. ​​​
I understand and agree that if TJPF determines, in its sole discretion, that my organization has failed to comply with any provision of this grant application (including the terms and conditions of any document incorporated by reference into this grant application), TJPF may, in addition to any other legal remedies it may have, withhold payment of any reimbursements and/or have all or part of the grant funding returned to TJPF. ​​
By my electronic signature below, I hereby acknowledge that I have completely read and understand the contents of this grant application. I also affirm their accuracy to my best knowledge. Additionally, I certify my ability to answer questions related to the contents of this grant application.​
By selecting the "Agree" button and printing your name below, you are signing this Application electronically. You agree your electronic signature is the legal equivalent of your manual/handwritten signature on this Application. By selecting "Agree" using any device, means or action, you consent to the legally binding terms and conditions of this Application. You further agree that your signature on this document (hereafter referred to as your "E-Signature") is as valid as if you signed the document in writing. You also agree that no certification authority or other third party verification is necessary to validate your E-Signature, and that the lack of such certification or third party verification will not in any way affect the enforceability of your E-Signature or any resulting agreement between you and the TJ Partnership Fund. You are also confirming that you are the person authorized to submit the Application on behalf of the entity and/or individual(s) listed thereon.​​​​
By selecting the “Agree” button, you specifically agree to receive, obtain, and/or submit any and all documents and information related to the Application electronically. These documents and information will be collectively known as "Electronic Communications," and will include, but not be limited to, any and all current and future required notices and/or disclosures concerning the Application or any grant requested or awarded. You are acknowledging that you are able to access the email address you provided and are able to retain Electronic Communications by printing and/or downloading and saving this Application and any other agreements, Electronic Communications, documents, or records that are signed using your E-Signature. You accept Electronic Communications provided via email as reasonable and proper notice for the purpose of fulfilling any and all rules and regulations, and agree that such Electronic Communications fully satisfy any requirement that communications be provided to you in writing or in a form that you may keep.​
You have the right to withdraw your consent to receive communications from the TJ Partnership Fund via email at any time. You acknowledge that you are aware this action may delay the process of reviewing your Application. If you wish to withdraw your consent, you must contact Development Coordinator, Miriam Lamoreaux, at mlamoreaux@fcps.edu.​

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